Discussions marquées : VSSM


Paraguay’s evaluation of the VSSM

Many thanks to Mojtaba Haghgou for suggesting that this summary be posted here. Cross-posted from the PAHO Immunization Newsletter, December 2011. In January 2010, the Pan American Health Organization (PAHO) began piloting a software to manage and control vaccines, syringes and other supply inventories (Vaccine Supplies Stock Management - VSSM)1 in Member States’ National Immunization Programs. The VSSM was developed by the World Health Organization (WHO) and is based on a Microsoft Access platform. It can be implemented at any level, from local to national. The introduction of new vaccines in recent years, many of which can be expensive, justifies the implementation of effective and easy to use tools for stock management. Bolivia, Honduras, Nicaragua, Paraguay, and Venezuela were selected to carry out pilot programs using this software. During 2010, four workshops were held to train vaccine warehouse management and cold chain management personnel, as well as the Expanded Program on Immunization (EPI) managers on how to use this new software. Paraguay was selected to evaluate and document the VSSM’s usefulness and effectiveness. Paraguay’s population consists of 6,451,122 inhabitants. It is divided into 18 departments and 236 municipalities. The EPI has a national vaccine warehouse located in the capital, Asunción. Five regional vaccine warehouses are located in the following health regions: Caaguazú, Concepción, Misiones, Alto Paraná, and San Pedro. Paraguay implemented the VSSM at the national vaccine warehouse in May of 2010. Subsequently, the implementation was expanded to the five regional warehouses in July 2010. In January 2011, the training on the installation and use of the VSSM to information technology personnel was expanded to the other 14 health regions. Objectives of the evaluation: • Evaluate and document: ? The usefulness, applicability, efficiency and operability of the VSSM Software for: Decision-making on the logistics for receipt, storage and distribution of vaccines and supplies used by the EPI. Improvement in the operations related to the management of immunobiologicals and supplies in warehouses. ? Experiences and difficulties in the management of the VSSM: Data entry Use of the reports ? User-friendliness of the VSSM ? Improving the use of the VSSM ? Suggestions and recommendations ? Suggestion for improved training Methods: • PAHO’s Comprehensive Family Immunization Project, in the Area of Family and Community Health (FCH/IM), developed an instrument/guide to be used in the evaluation of the VSSM’s management, usefulness and effectiveness. This instrument consists of two types of questions: open-ended and “yes”/”no”. • Observation and interview visits were conducted and the instrument was applied to EPI authorities and VSSM users at the National Center of ePI Vaccines as well as in four regional vaccine warehouses: Alto Paraná, Caaguazú, Concepción, and San Pedro. Main findings: • Management of VSSM ? Interviewed personnel demonstrated both knowledge and use of VSSM. ? Interviewed personnel stated that the VSSM is reliable and user-friendly. ? A crossed-referenced control between the physical vaccine supplies available and the “in existence” report generated by the VSSM was carried out in each vaccine warehouse. This is done in order to confirm that the amount of vaccines in existence in the cold storage rooms were represented by the quantity provided in the VSSM. It is worth noting that the physical count coincided with the VSSM report in all cases. ? The invoicing system has been used to identify lot number, expiration date, supplier, and the location in the warehouse of vaccines, syringes and other supplies to be distributed. ? Seven reports are primarily used: receipt of supplies, dispatches, current existence, storage space available, supplies by client, current stock and invoices. ? The EPI manager receives the following reports monthly: receipt of supplies, dispatches, and current stock. ? The following reports are sent quarterly to the Department of Financing: receipt of supplies and deliveries. ? VSSM triggers the following alerts: expiration date: 6 months/< less than. Maximum and minimum stock in existence: 3 months ? Each of the five regions sends the “data file” to the chief of the national vaccine warehouse monthly. • Report usefulness ? Interviewed personnel stated that the VSSM generates reports that contain the required information immediately, reliably, and in a way that facilitates inventory management processes. ? System operators at all levels reported that the use of the VSSM had a positive impact on their daily work, in addition to the usefulness of the reports generated by the VSSM. These reports meet the needs within the management processes for the administration of vaccines and supplies. ? Reports generated by the VSSM on “warehouse use” provide useful and accurate information on the current storage capacity available in the refrigerated and air-conditioned environments (diluents, syringes, safety boxes and general supplies). ? The VSSM generates a report facilitate the immediate location of vaccines and supplies by class, lot, expiration date, supplier. Interviewed personnel indicated that this information is of great value. • Warehouse management: what processes changed after the installation of the VSSM? ? Before the implementation of the VSSM, a traditional inventory management system using excel tables and paper files was used. Although well organized, this approach was time consuming and challenging for obtaining reliable data. The implementation of the VSSM has made it possible to integrate these multiple manual processes into a single database and reduce errors. ? With the introduction of the VSSM, the processes and information of the inventory management and control were facilitated. ? The VSSM has provided the necessary alerts for preventing shortages and over-stocking vaccines and supplies. It has also generated alerts on the expiration dates, which have been useful in minimizing vaccine wastage. • General observations ? In general, the VSSM was regarded as a very useful and efficient tool at the national level. The EPI manager based the decision to expand the VSSM to the five regional vaccine warehouses and subsequently, to the remaining 14 health regions. • Training and supervision ? A training program was developed and implemented by the chief of the national vaccine warehouse and the EPI information system specialist. They had been previously trained in a workshop carried out by PAHO and the Bolivian Ministry of Health. The training program was implemented in two phases under the coordination of the EPI manager. ? Five staff members responsible for the regional warehouses were trained in July 2010. Personnel responsible for the information systems in the 14 remaining health regions were trained in January 2011. ? A supervisory visit was carried out after the implementation of the VSSM in the five regional warehouses Main conclusions: • The implementation of the VSSM has resulted in improvements of the management inventory processes related to the handling of vaccines and other supplies used by the immunization program. • The VSSM is a useful, effective and reliable tool that integrates all management information from inventory management processes into a single database. • Staff is knowledgeable on the use of the VSSM and how to generate and access reports on receipts and dispatches of vaccine and other supplies. • The introduction of the VSSM supports better management and planning of inventories.

wVSSM goes online in Tunisia

by Mojtaba Haghgou, consultant, and Ramzi Ouichi, WHO A web-based version of the Vaccination Supply Stock Management (VSSM) tool has been successfully deployed in Iran. Now, project Optimize is collaborating with the Tunisian Ministry of Health to field-test wVSSM in Tunisia. VSSM is an open-source software application developed by the World Health Organization (WHO) to enable immunization program managers and vaccine store staff to manage vaccines and related supplies. It is based on existing WHO and UNICEF policies on vaccine management, with consideration for common field practices in developing countries. Although the focus is on vaccines, the application can be used to manage health supplies, particularly those provided through primary health care services. First deployed in 2006, VSSM is now available in ten different languages and used by immunization programs in more than twenty countries. The web-based version of VSSM, named wVSSM, has all the features of the standalone version. Being web-based, wVSSM is simple to use and easy to access. Inventory data are stored on a central server that can be viewed by anyone with a wVSSM account, a computer, and a working Internet connection. Once connected, staff can view the total current stock of any item up to the country level. In 2009, the Iranian Ministry of Health and Medical Education deployed VSSM in the national vaccine store and three regional stores. In early 2011, Iran moved from VSSM to wVSSM, starting at the national level and then going to the regional, provincial, and district levels. Today, all 6 regional, 46 provincial, and approximately 350 district stores in Iran are connected to wVSSM, and all vaccine stock management is done with wVSSM. (wVSSM has not been deployed below the district level). In November 2011, in collaboration with project Optimize, the Tunisian Ministry of Health began field-testing wVSSM in Tunisia. The goal of this testing was to demonstrate the benefits of moving away from a paper-based system to a computerized, networked information system that links national, regional, district, and health center levels. This will enable the exchange of real-time data on vaccine forecasting, stock management, and order status information, ensuring that the right quantities are distributed to the right place at the right time. It is expected that this ability to track and trace vaccines throughout the supply chain will reduce the risks of overstocking, expiry, and high vaccine wastage. As Tunisia begins to introduce new and more expensive vaccines, reducing these risks is becoming increasingly important. Although wVSSM is a comprehensive stock management solution, some modifications were needed to accommodate the local context in Tunisia. In particular, some Arabic and French text was modified to make it more easily understood by Tunisians. Relevant forms for ordering vaccines also needed to be added. Once the wVSSM tool was updated for use in Tunisia, over the course of 2011, the team conducted a series of induction and refresher workshops. In parallel with the training activities, the required computer hardware was purchased and installed. A wVSSM server was set up at the Informatics Centre of the Tunisian Ministry of Health in Tunis, and IT equipment such as computers and printers were installed at the ten pilot sites selected to use wVSSM. The team also worked to ensure that the pilot sites had the Internet connectivity required to communicate with the wVSSM server. In the three months since field-testing began, moving from a paper-based system to a computerized one has worked well, and health workers are pleased with the change. Currently, the national, regional, and district levels of the system have all been linked, and complete stock management information for vaccines can be seen in real time at each level. Although the initial experience has been positive, it has not been free of challenges. Without a reliable Internet connection, wVSSM cannot function. In the more remote areas of Tunisia, where connectivity cannot be guaranteed, this has made it difficult for health workers to use the new system. It has also taken time for health workers to adapt to the new tool. A demonstration version of wVSSM is available online. Contact Mojtaba Haghgou ([email=mojtaba@wvssm-demo.com]mojtaba@wvssm-demo.com[/email]) to receive a username and password. To comment, make sure you are logged in and click Reply.

Armenia intoduces VSSM tool for vaccine stock management

Cross-posted from the January 2012 [i]Global Immunization News issue. Many thanks. [/i] 31/01/2012 from UNICEF Central and Eastern Europe and the Commonwealth of Independent States (CEECIS) The suggestion that I post this news came from Mojtaba Haghgou--the VSSM expert. Following the decision of Armenian Ministry of Health (MoH) and the National Communicable Diseases Control Centre (NCDC) to use Vaccination Supplies Stock Management tool (VSSM) version 4.8 for their National Vaccine Store in Yerevan, VSSM was translated into Armenian language by UNICEF, and a training course was organized for 8 staff from NCDC and MOH supported jointly by UNICEF and WHO Country Offices from 5 to 9 September 2011. With this initiative, Armenia has joined the 20 countries in different regions using VSSM. In general, the national vaccine store in Yerevan has been observed as well equipped and organized with trained and motivated staff. The exclusive use of VSSM in the national store will facilitate coordination between MoH and NCDC and contribute to the effectiveness and accuracy of the stock control and supply management system as well as to the overall quality of immunization programme planning and management. It is also expected to reduce the risk of vaccine stock-outs. VSSM is an open-source computer software designed by WHO to assist immunization programme managers and vaccine storekeepers to organize and manage the stock of vaccines and immunization supplies. It is based on existing WHO/UNICEF policies on vaccine management, with consideration for common field practices in developing countries. Although the focus is on vaccines, it also caters for all other health supplies, particularly the ones provided through primary health care services. VSSM is a multilingual tool and has easily been translated into several local languages until now. On the success of the VSSM stand-alone used in 20 countries, a web-based application is being developed and tested by Ministry of Health and Medical Education in Iran and by Project Optimize in Tunisia. The demo version of wVSSM version 1.3 is now uploaded on the web for public view (username: Admin, pass- word: 123)


VSSM INTRODUCTION AT NATIONAL VACCINE STORE ISLAMABAD, PAKISTAN (By Ghulam Taqi) Country Background: Pakistan is the largest country in WHO Eastern Mediterranean Region: With Four Provinces and three areasThe total population approximately 167 million.Annual Birth Cohort approximately 5.8 million.Surviving Infant approximately 5.4 millionUnder 5 years children approximately 26.8 millionPregnant women approximately 6.03 million Volume of vaccines that Pakistan EPI handles annually: Pakistan National Vaccine Store handles 333 cubic meter volume of vaccines stored at +50C and 47 cubic meter of vaccines stored at -200C annually. These are only Routine EPI vaccines and beside these we are also dealing with vaccines for SIAs e.g. Polio estimated 250 million doses annualy, Measles and MNT etc. Inventory System before VSSM: Manually receipt of stock was entered in ledger/stock register.Always issuance of vaccines was entered in the same ledger/stock register (without batch numbers).Separate Stock ledger for each vaccine.Balance was always seen from same register.EEFO policy was not followed.Vaccines were always issued as per convenience from any cold/freezer room.Current balances were appeared in registers without batch numbers & expiry dates. For data compilation MS Excel was used which was laborious exercise.Manually developed voucher were used for issuance of vaccines & logistics.Burden of manual work load with many activities. Why Computerized Inventory System: Facilitate proper management– Issuance of vaccine on the basis of EEFO policy. – Exact location of the Vaccines in the store. – Current balance can be seen with just one click. – Available storage capacity can be seen through software. – Cost of vaccine received/issued can be known. Helps in monitoring– Provincial share of vaccine can be easily monitored. – Source can be identified (e.g: GoP, UNICEF, World Bank, GAVI, JICA) – Manufacturer can be identified. – Minimum and maximum stock level can be seen. – Alarm for early expiring vaccines. – Storage occupation can be monitored Planning– Helps in proper managing and planning storage space for new vaccines. Data security– Backup system in place … Infrastructure (cold chain) before, during and after the VSSM introduction: The total vaccine storage capacity was 120 cubic meter positive and 42 cubic meter negative with 13 Cold/Freezer Rooms of different sizes before VSSM introduction in the at National Vaccine Store. During the VSSM installation new 4 cold rooms (25 cm3 each) and 4 freezer rooms (15 cm3 each) were installed which enhanced the capacity of the National Vaccine Store. After one year of VSSM introduction additional 5 cold rooms and one freezer room (50 cm3 each) were installed. The total current available vaccine storage volume is 240 cubic meter positive and 81 cubic meter negative. Process of VSSM introduction in EPI Pakistan with sequence of events, challenges faced: VSSM Introduction: The VSSM was introduced by WHO-EMRO in 2009 in the country. VSSM introduction in EPI Pakistan started in May 2009 by external consultant Mr. Mojtaba Haghgou and one month on the job training was conducted for the following national vaccine store staff: Dr. Faisal Mansoor, Ex - Dy. National Programme Manager, EPIMr. Ahmad Bashir, Ex-Store Officer, EPIMr. Ghulam Taqi, Asst. Store Officer, EPI (Myself)Mr. Kashif Sheikh, Statistical Investigator, EPIThe above team was very committed to run this software up to the mark. I would like to mention the names here that under the leadership of Dr. Altaf Hussain Bosan, National Programme Manager, EPI and with the support of Dr. Quamrul Hasan, WHO Medical Officer, EPI we succeed to implement this software. It is our achievement that we are running this software very well and after introduction in Pakistan wherever the VSSM CD is used now they are using the Pakistan data for installation, training and demonstration purpose. From the beginning till now we found some discrepancies in it and need to add more reports. The initially 4.0 version of VSSM was installed and after adding more and more reports now we are using 4.6 version of VSSM. We want to make this software more convenient for planning purpose. Sequence of Events: The following steps were made during installation: Installation of VSSM and training to the concerned staffBasic Data entryPhysical counting of the available stockRe-Calculation of Cold Chain CapacityInitially 4.0 version was installed in May, 2009Replaced with updated 4.1 version in December, 2009Intercountry Training Workshop on Cold Chain and Logistic Management Tools was conducted by WHO-EMRO on 26th to 31st December, 2009 at Khartoum, Sudan and following National EPI Staff participated in the training: 1. Mr. Ahmad Bashir, Ex-Store Officer, EPI 2. Mr. Ghulam Taqi, Asst. Store Officer, EPI 3. Mr. Kashif Sheikh, Statistical Investigator, EPI 4. Dr. Quamrul Hasan, WHO Medical Officer, EPI Another updated 4.2 version was received and installed in January, 20104.2 version was replaced with updated 4.5 version in March, 2010Currently we are using the updated 4.6 version since June, 2010 Challenges faced: It was very difficult to physically count all the vaccines batch wise for initial inventory and entering data accordingly in the VSSM. The vaccines were stored in 13 cold/freezer rooms at different locations in the 2 km2 perimeter of the National Institute of Health. It took almost one month to count all the vaccines with entry in the software. Present challenges and remedies: To install the VSSM at Provincial Vaccine Stores and to provide the trainings.To use web based VSSM accordingly. Recommendations for way forward: To make this software more user friendly according to the needs for example: we need the following reports: As per recommendation of Inter-country Training Workshop on Cold Chain and Logistic Management Tools held in December, 2009 at Khartoum, Sudan to include Vaccine Arrival Report in VSSM Software.Activity wise stock balance reportsBalance of stock as on xxxxx dateDate wise vaccine arrival from xxxxx date to xxxxx date -----------------------------------

An Update on VSSM

Many thanks to Mojtaba Haghgou for sharing this with our readers. The TechNet21 website will soon have a software depot from which you will be able to download VSSM and other latest software. Vaccination Supply Stock Management (VSSM) version 4.7, is a computer application, now used in the central stores of 14 countries [1] in different WHO regions. W-VSSM (Web-based Vaccination Supply Stock Management) has been developed and is presently being field tested. Preliminary test results have been promising. The database of the W-VSSM will be installed on a web server and all authorized recipients, such as provincial stores staff, will have access to their own data. Any dispatch from the national store will appear on the screen of the related province as a new shipment. At the province level, they have choices to confirm or deny the shipment or request for adjustment from the higher level site. The administrator of W-VSSM will have access to all reports and the current stock at the lower levels. W-VSSM is developed in MS Visual Web Developer 2010 Express Edition and its database is developed in MS SQL Server 2008 Express Edition. Care has been taken to develop W-VSSM using the various features and terminology of VSSM. Once W-VSSM is launched, the data of those countries already using VSSM will be converted to the web-based VSSM and therefore the historical data will not be lost and there is no need to start from the beginning. There are both success and failure stories in using VSSM during the last two-and-a-half years. The most successful of them was that of Pakistan and Iran—two of the most populated countries in the Eastern Mediterranean Region (EMR). These two countries have been using VSSM since April 2009 and have gathered valuable historical data. Pakistan’s Federal Vaccine Store with 28 cold and freezer rooms and huge dry stores scattered around a large compound in the National Institute of Heath (NIH) in Islamabad could not have been so efficiently organized if it were not for VSSM [2]. Iran presented a different challenge since vaccines are locally produced in unique presentations [3]. There has been no computer application for stock management in Persian, but since VSSM can be easily translated into any language [4] and is fully customizable software, it has been a useful tool in managing stocks in Iran. Pan American Health Organization (PAHO) has successfully adopted VSSM in three countries of the region as a pilot project, and VSSM will be installed in the fourth country [5] in November 2010. The Users Guide has been translated into Spanish. EMRO has also recently translated the Guide into Arabic. The challenge presented by the programme in the Philippines is of another nature. The Central Vaccine Store in the Research Institute for Tropical Medicine (RITM), with its highly organized and sophisticated system, decided to use VSSM at the national level and has so far successfully merged the manual system required by the stringent audit system in the Philippines with reports generated by VSSM. VSSM has been translated into Laotian, one of the rare languages not supported by MS Windows and MS Office. VSSM is now functioning in the National Vientiane Store in Vientiane in Laotian although the translation was not compatible with MS Access, the media used for developing VSSM [6]. Sudan, the first country to have used VSSM version 1 since late 2008, has managed to upgrade their data files to later versions of VSSM locally and without any support from the VSSM team thanks to the simplicity of the software and the use of standard and commonly used packages. VSSM source and codes are provided to all users and they can modify it to suit their situation. UNICEF Somalia uses a special edition of VSSM version 4.6 in complex emergency operations at all levels where the programme is controlled from Nairobi beyond borders of Somalia. UNICEF added extra parameters and fields required for its own programming into standard VSSM successfully. Recently UNICEF Somalia proudly reported that VSSM is now functional in Mogadishu too. The failures that have occurred were in two countries where data were lost due to computer failure and probably virus attacks. The countries failed to comply with a simple instruction to take regular back ups. The other failure was lack of follow-up from higher-ups in some challenging countries. Since some programme managers did not follow up on operations after the implementation of VSSM at their stores and there was high staff turnover, VSSM ceased to function and it was abandoned. PAHO has drafted a checklist for following up on the implementation of VSSM. The checklist is also used by UNICEF Somalia. VSSM version 4.7 now caters for other supplies related to Primary Health Care (PHC) components, including supplies required for control of tuberculosis, malaria and HIV/AIDS and for programmes such as nutrition and reproductive health and all other injection and cold chain equipment, pharmaceuticals and spare-parts separately and without losing focus on vaccines and diluents. [1] Sudan, Egypt, Syria, Iran, Pakistan, Somalia, Uzbekistan, Mongolia, Lao PDR, Vietnam, Nicaragua, Bolivia, Paraguay, and the Philippines. Somalia and Iran have expanded use of VSSM to provincial levels too. [2] Pakistan, with a population of 170 million is vaccinating its entire child population. [3] Locally produced DPT and dT in Iran are presented in 14-dose per vial and OPV in 15-dose per vial. [4] VSSM is available in English, Arabic, French, Russian and Spanish and the language can be changed at any time without affecting data. In addition, VSSM can be translated into any other languages in less than five hours. It has already been translated into Persian (Farsi), Laotian, Mongolian and Vietnamese. [5] Honduras [6] Lao PDR, where the programme was recently assessed using the newly designed EVM assessment tool, scored fairly high on stock management.

Vaccination Supplies Stock Management (VSSM)

Vaccination Supplies Stock Management (VSSM) was first developed in WHO Eastern Mediterranean Regional Office (EMRO) in late 2006 and the later versions were developed by receiving support from WHO HQs. VSSM has been used in Sudan and Egypt and recently was installed in Laos, Iran, Uzbekistan and now Pakistan. VSSM version 4.0 is now fully operational and it is planned to be installed in Mongolia supported by UNICEF. VSSM is an open source, MS Access based computer application and needs only MS Office 2003 or 2007 and requires no specific hardware. It has a multi-level security system and allows three different levels of logging in. VSSM’s design and structure is based on standard WHO training courses on vaccine management and although it focuses on vaccine stock management it also accommodates management of other categories of supplies such as cold chain and injection equipment, pharmaceuticals and any other supplies. It allows different formulation of bundling injection equipment with different vaccines and for different settings. VSSM minimizes typing error and has been designed for store staff with minimum or no computer knowledge. The tool is fully customizable by programme staff and any user with some knowledge of MS Access can further modify the tool to accommodate to specific program requirements. VSSM is a multi-lingual package and it allows working in 6 UN languages and users can easily translate VVSM into any additional local language. The translation into local language will not take more then 8 hours. VSSM produces over 40 different reports assisting program managers to plan ahead and to prevent stores from being over or out of stock. VSSM produces a fully customizable dispatch voucher with the logos of the countries and in local languages. Users can select the fields they like to be seen in their voucher and design the voucher to suite the financial and legal system of their country. Training of store and program staff to fully use VSSM will take between 3 to 5 days based on the level and experience of the staff. A detailed user guide has been prepared in English that can help training of store staff and may serve as a reference for problem solving. The quality of VSSM has been enhanced during the last two and a half years testing in different field conditions and steady development from versions 1.0 to 4.0. Based on the experience gained from countries using this tool, VSSM seems to be a tool of choice for vaccine stock management. The future versions of VSSM will be multi-user for being installed in large stores where more than one staff can make transactions such as receiving, dispatching, making adjustments and producing reports. VSSM in its present form can only be used in one level and it is not connected to other stores. VSSM version 5.0 will be developed to be a web-based application and the program manager at the central level will have access to the report part of the tool and can produce reports from the lower levels (provincial stores). In this way the national program manager by having access to the report part of VSSM at the lower levels will have information from the current stock of any store and can generate all 40 reports from any lower levels where VSSM is installed and connected to the internet. For further information on VSSM, you may contact Souleymane Kone at [email=kones@who.int]kones@who.int[/email] or Mojtaba Haghgou at [email=mojtaba05@hotmail.com]mojtaba05@hotmail.com[/email].


POST 01153E : STOCK MANAGEMENT SOFTWARE Follow-up on Posts 01138E, 01127E and 01114E 4 September 2007 __________________________________ Dear Technet21 E-Forum, It is very encouraging that UNICEF/WHO have now produced a Vaccine Stock Management tool. At central level and regional levels, where vaccine forecasting is usually done, it can complement the vaccine forecasting tool UNICEF/WHO produced several years ago (also in the form of Excel spreadsheets). Complete vaccine management consists of these two elements: Forecasting and monitoring of stocks. However, vaccine management done with the help of the UNICEF/WHO Excel spreadsheets will then be performed with different tools. What about using an "integrated" program like the recently introduced mSupply software that can do both functions: forecasting and monitoring? We have at our disposal two very different tools for complete vaccine management. Could we have in the TECHNET21 E-FORUM a debate about which tools are the most appropriate for each level (central, region, district and health center)? Best regards, Mogens Munck ______________________________________________________________________________ All members of the TechNet21 e-Forum are invited to send comments on any posting or to use the forum to raise a new discussion or request technical information in relation to immunization services. The comments made in this forum are the sole responsibility of the writers and do not in any way mean that they are endorsed by any of the organizations and agencies to which the authors may belong. ______________________________________________________________________________ Visit the TECHNET21 Website at http://www.technet21.org You will find instructions to subscribe, a direct access to archives, links to reference documents and other features. ______________________________________________________________________________ To UNSUBSCRIBE, send a message to : [email=LISTSERV@listes.ulaval.ca]LISTSERV@listes.ulaval.ca[/email] Leave the subject area BLANK In the message body, write unsubscribe TECHNET21E ______________________________________________________________________________ The World Health Organization and UNICEF support TechNet21. The TechNet21 e-Forum is a communication/information tool for generation of ideas on how to improve immunization services. It is moderated by Claude Letarte and is hosted in cooperation with the Centre de coopération internationale en santé et développement, Québec, Canada (http://www.ccisd.org _____________________________________________________________________________


POST 00780E : INFORMATION ON SOFTWARE APPLICATIONS? Follow-up on Posts 00762E and 00769E 21 April 2005 _____________________________________ Below are comments by Abdoulaye Oumar Djigo (mailto:abdoulaye_djigo@yahoo.com) from Sénégal supporting those by Bibata Paré previously posted. _____________________________________ I would like to support what Mrs Bibata said about the computerized vaccines management system, which has been made available by WHO/AFRO. This tool has been conceived for a better management of immunization activities. The only barrier to its usage is the fact that there is a need for an appropriate training for all who want to use it, and after training, ensure its daily use. Parallel to stock management, the tool also enables to make situational analyses for immunization activities, take appropriate decisions in real time, and assess immunization activities zone by zone, etc. It is a very dynamic computerized tool if the user knows his way round it. Mrs Pare has had the opportunity to train logisticians from several countries to the use of this highly performing tool. I did contribute, with Mrs Pare to the training workshop in Senegal and Angola (June 2003 and October-November 2003 respectively). Vaccines management has substantially improved in these two countries, after their logisticians have been trained. Abdoulaye Oumar DJIGO Consultant ************************************************************* Visit the TECHNET21 Website at http://www.technet21.org You will find instructions to subscribe, a direct access to archives, links to reference documents and other features. ______________________________________________________________________________ To UNSUBSCRIBE, send a message to : mailto:LISTSERV@listes.ulaval.ca Leave the subject area BLANK In the message body, write unsubscribe TECHNET21E ______________________________________________________________________________ The World Health Organization and UNICEF support TechNet21. The TechNet21 e-Forum is a communication/information tool for generation of ideas on how to improve immunization services. It is moderated by Claude Letarte and is hosted in cooperation with the Centre de coopération internationale en santé et développement, Québec, Canada (http://www.ccisd.org) ______________________________________________________________________________


Post00244 STOCK MANAGEMENT SOFTWARE 20 April 2000 CONTENTS 1. STOCK MANAGEMENT SOFTWARE 1. STOCK MANAGEMENT SOFTWARE As product of the Technet'90 meeting in Nicosia, a stock management software program for vaccines and other PHC commodities, equipment, and supplies was developed and tested in the early 1990s. In 1990 we reviewed existing commercial software to see if EPI supplies would be adequately supported. The commercial software available at that time did not address our needs - and a set of specifications were agreed. This became the SLM - the Stocks Logistics Module supported by the USAID - JSI REACH Project, and later the greatly improved CLM - Commodities Logistics Module, supported by USAID through Management Sciences for Health. The module supported inventory management, usage forecasting, stock aging and expiry dates, purchase orders, requisitions, picklists/pickslips, cost reporting, and many other important functions. I addition the CLM It allowed a high degree of monitoring and stock level management for the level below the store where the CLM is used. While the CLM included EPI and PHC specific functions, it also performed well as a general medical supply inventory control program. It was tested in several developing countries and released through both WHO/EPI and MSH in the latter part of the 1990s. The last version release seen by the moderator was in 1995-96, in version 2.01 What distinguished it as an inventory control program was its close links with 'Best Practice' paper based inventory control systems in developing countries and its graphical reporting on and forecasting of vaccine (and other items) drawdown times and vaccine ageing.Notably, the CLM included vehicle and transport management functions. The CLM had the ability to integrate in the CEIS, a computer based immunization and surveillance information package of programs. The moderator understands that the CLM was installed and used in countries and districts in the Americas and in Asia. The CLM was not Year 2000 compliant, and a re-write for windows was planned. At Technet'99, Peter Carasco informed the Technet that work on the CLM was begun. * This discussion begins with Mogens Munck, UNICEF/Mozambique, asking for some help finding a software program for vaccine stock management. Other participants were Mario Conde, WHO/V&B, and Anne Young, MSH, and Allan Bass. Action, comments and additions please: [email=technet@acithn.uq.edu.au]technet@acithn.uq.edu.au[/email] or use your reply button ___________________________________________________________________________ From: [email=mogens@unicefmoz.org]mogens@unicefmoz.org[/email] Date: Fri, 17 Mar 2000 10:47:59 +0200 To: Subject: Software program for vaccine stock management! Hi Allan, Please help out in obtaining for me a suitable software program for stock management for vaccine, particularly one that permits analysis to be made of past consumption, compared with coverage consumption ,wastage rates etc. Thanks and regards! Mogens --- Date: Mon, 20 Mar 2000 10:41:19 +1000 To: [email=mogens@unicefmoz.org]mogens@unicefmoz.org[/email] From: Allan Bass Subject: Re: Software program for vaccine stock management! Cc: [email=technet@acithn.uq.edu.au]technet@acithn.uq.edu.au[/email] Dear Mogens, Have you looked at the CLM - Commodities stock Logistics Module? It does the stock management for the warehouse and the next level below but as I recall does not do wastage. Peter Carrasco will have the latest information. Also see today's Technet posting for SUMA - Commodities management software for humanitarian relief and emergencies operations. More later, regards allan --- From: [email=mogens@unicefmoz.org]mogens@unicefmoz.org[/email] Date: Mon, 27 Mar 2000 12:21:57 +0200 To: Subject: Fwd:Re:CLM software! Allan, Can this be true? Mogens --- Author: [email=mogens@unicefmoz.org]mogens@unicefmoz.org[/email] Date: 24-Mar-2000 11:03 Dear Mario, Do you have the CLM - software, and if so could you please send it to me? Thank you and regards! Mogens --- Subject: Re:CLM software! Author: Date: 3/27/00 9:58 AM Hi CLM disappears - is no longer available since something like 1993 or 94. Regards M Conde --- --- Date: Wed, 22 Mar 2000 09:07:49 +1000 To: Anne Williams From: Allan Bass Subject: Software for drug supply management? Dear Anne, How are you/MSH doing on the updates of your inventory management software? It would be useful to have an update on progress. Peter Carrasco at PAHO did mention that the work is in progress when I saw him in Harare in December. Colleagues in Mozambique have asked what is available now, particularly for the management of vaccine supplies. regards and thanks in advance, allan bass Technet Moderator --- Date: Mon, 27 Mar 2000 09:27:18 -0500 From: "Anne Young" To: , Subject: CLM Software Greetings allan, I am currently coordinating efforts on CLM. Unfortunately I don't have any new news to report. MSH began looking for a drug/vaccine software package to replace CLM after a decision was made not to create our own Windows version of CLM. We identified a number of commercial software packages which could fulfill the key functions available in CLM. In addition we found some software companies who were interested in supporting the modification, installation and technical support of such packages. At the moment, MSH is looking for financial support to pursue this project further. As soon as I have an update, I'll be in touch with Peter Carrasco and other colleagues so discuss the possibilities of work in Mozambique and elsewhere. Thank you for your interest. Anne Young Program Associate Management Sciences for Health ____________________________________*______________________________________ Selected news items reprinted under the fair use doctrine of international copyright law: http://www4.law.cornell.edu/uscode/17/107.html ____________________________________*________________________
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