Join Us for AIRA’s February Discovery Session
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Greetings,
AIRA started the year off by gathering in Orlando, Florida, for our in-person staff meeting, providing much needed time to collaborate, learn, and serve together. Every year AIRA dedicates time to volunteer at a local nonprofit organization. This year, we had the pleasure of volunteering with Second Harvest Food Bank of Central Florida and helped sort 5,796 pounds of goods.
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AIRA staff during their community service project with Second Harvest Food Bank of Central Florida
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It wasn’t long after that, we hosted our first Discovery Session of the year. Thank you so much to all of you who joined us!
In case you missed it, the keynote speaker for the AIRA 2024 National Meeting was announced. We are thrilled to have Rachel Montañez, a recognized career and burnout expert, join us this year. You can learn more about Rachel by visiting our National Meeting website.
Lastly, please join me in congratulating the Publication Project Workgroup (PPW) on the recently published article, “Implications of the COVID-19 Pandemic on IIS Operations, Performance, and Future Readiness: Not the New Normal,” in the Journal of Public Health Management and Practice.
Looking deeper into February
- Registration for the Provider Organization Onboarding for IIS Training is now open! Take a moment to register today!
- On February 22, AIRA is launching a new initiative, the IIS Data Analyst Collaborative (IDAC). The new collaborative will provide a platform for all IIS data analysts to share, discuss, and learn from their peers. Space is limited, so be sure to register soon.
- Our next Discovery Session, State Processes for Electronic Reporting, will be held on February 26, from 4 to 5 p.m. ET.
Wishing everyone a fantastic February,
Rebecca Coyle, MSEd
Executive Director
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Registration Now Open: Provider Organization Onboarding for IIS Training
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Registration is now open for the spring 2024 Provider Organization Onboarding for IIS Course!
The course includes best practices and implementation considerations for each step of the onboarding process and provides program staff and managers with key information and resources to support provider onboarding.
This six-week course is designed for jurisdictional immunization information systems (IIS) staff responsible for activities associated with the provider onboarding process. IIS managers and other immunization program staff may also benefit from participating to better understand the IIS activities involved in the onboarding process. Sessions will be held on Thursdays from 3 to 4:15 p.m. ET from March 14 to April 18.
Participants can register here or visit AIRA’s Onboarding Shared Services Onboarding Training web page for more information. Each individual who plans to attend should register. Registration will close Friday, February 23.
For questions, please email Nicole Grajek at This email address is being protected from spambots. You need JavaScript enabled to view it..
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Join Us for AIRA’s February Discovery Session
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Register today for our Discovery Session on Monday, February 26 from 4 to 5 p.m. ET to hear about findings from the Pew Charitable Trusts and Mathematica study on state processes for electronic reporting to IIS.
During the session, we’ll delve into:
- State policy regarding immunization information reporting
- How IIS commonly receive immunization data
- Common IIS data management strategies
There will be time for questions and answers at the end of the webinar.
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Once you have registered, you will receive a confirmation email which contains links to add the meeting to your calendar.
If you’re unable to attend, this session will be recorded and available in the AIRA repository.
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Join AIRA’s First IIS Data Analyst Collaborative!
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What: AIRA has started a new initiative, the IIS Data Analyst Collaborative (IDAC), in response to the request from the IIS data analyst community to have more opportunities to share, discuss, and learn from their peers. During these one-hour meetings held bi-monthly, participants will have a chance to ask questions, answer their peers, share their successes, and more! The first IDAC will be discussing the 2024 immunization information system annual report (IISAR).
Who: Anyone who supports the IISAR analysis and/or submission process in their jurisdiction is invited to participate
When: Thursday, February 22, from 1 to 2 p.m. ET
How: Individuals interested in participating in this collaborative should register here. This event will be capped at 50 people.
Not interested in discussing IISAR? These forums will be held bi-monthly with rotating topics of interest! Please email This email address is being protected from spambots. You need JavaScript enabled to view it. if you have a topic request for a future IIS Data Analyst Collaborative!
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Three Months Until #AIRA2024
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In officially three months we will be welcoming you to Orlando, Florida, for the AIRA 2024 National Meeting, and we could not be more excited!!
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AIRA staff at registration desk during AIRA 2023 National Meeting
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Open Information Requests
The Nevada State Immunization Program would like to hear from other jurisdictions that have permanent IIS data quality positions. What have you been able to accomplish that you couldn’t have done without them? How have their contributions positively impacted your immunization program and/or your community/jurisdiction?
If you are willing to share information, please reach out to Amanda (Mandy) Harris at This email address is being protected from spambots. You need JavaScript enabled to view it. and copy This email address is being protected from spambots. You need JavaScript enabled to view it. by today, Wednesday, February 7, and don’t forget to include your contact information for follow-up.
The Kentucky Department of Public Health has a concern regarding reporting Vivotif (typhoid vaccine) to their immunization registry. Because this vaccine is self-administered orally via four doses over a seven-day period, the pharmacist did not select the “administered” option when documenting in its pharmacy system, as the pharmacy itself did not administer the medication; it only dispensed it. The pharmacist stated that, since the patient leaves with the medication to take as self-administered, the pharmacy does not think it should select “administer” and attest to administering the vaccine when no one at the pharmacy did so. The pharmacy technically does not know if the patient will in fact take the medication as prescribed, so it does not feel comfortable reporting to the state that it administered the immunization. They would like to hear from any IIS regarding methods, policies, and/or other helpful information on navigating this unique challenge.
If you are willing to share information, please reach out to Laura Barrett at This email address is being protected from spambots. You need JavaScript enabled to view it. and copy This email address is being protected from spambots. You need JavaScript enabled to view it. by today, Wednesday, February 7, and don’t forget to include your contact information for follow-up.
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AIRA’s Publication Project Workgroup Publishes Commentary in Journal of Public Health Management and Practice
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Several members of AIRA’s Publication Project Workgroup (PPW) recently published an article titled “Implications of the COVID-19 Pandemic on IIS Operations, Performance, and Future Readiness: Not the New Normal” in the March/April edition of the Journal of Public Health Management and Practice.
An excerpt from the article appears below.
Looking ahead, the lessons learned by IIS during the COVID-19 pandemic should be applied toward readiness for future pandemics and will serve as a blueprint where rapid, large population data assessments are needed. The challenge will be finding a balance between these new lessons and the ongoing need for quality support of routine immunizations. For now, data quality needs and the IIS processes for ensuring data quality should be considered a priority above processes that focus on reporting IIS contents on a day-to-day basis. Intelligent planning for IIS data usage should include data quality needs as well as a consideration of what IIS population data are actually useful for long-term public health planning. Frequent and rapid reporting may have little utility in comparison to purpose-driven, and slower, reporting of meaningful immunization data on a population level for routine immunizations.
Congratulations to Kevin Dombkowski, Noam Arzt, and Steve Robison on their publication!
Need help publishing?
Launched in 2022, AIRA’s PPW aims to foster an increase in publication of peer-reviewed IIS-related articles. As part of this effort, AIRA created a “collegial queries” email address, This email address is being protected from spambots. You need JavaScript enabled to view it.. You can send publication-related questions to this email address, and subject matter experts (SMEs) from the PPW will respond. Any publication-related questions are welcome.
Disclaimer
The views and opinions expressed by the PPW collegial query SMEs are those of the individuals and do not necessarily reflect official policy or positions of AIRA or the organizations the SMEs represent.
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New M&I Reports for Q4 2023
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IIS can access their individual Measurement and Improvement (M&I) Assessment and updated Validation reports for the fourth quarter of 2023 (October–December) in the Aggregate Analysis Reporting Tool (AART). AIRA has adapted its Validation certificate issuance process so that jurisdictions now receive M&I Validation certificates directly to the email address associated with the contact listed as their AART admin user. As a reminder, jurisdictions can update their AART settings and users at any time following the steps outlined here.
Aggregate Assessment and Validation Summary reports for M&I content areas Submission/Acknowledgment, Query/Response, Data Quality Incoming/Ongoing, and Clinical Decision Support have also been updated for the IIS community and can be accessed on AIRA’s repository here.
Looking to improve your M&I results? Submit a technical assistance request to get the conversation started with a member of AIRA’s Standards and Analytics team.
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AIRA employment opportunities
Opportunities for independent contractors
To be notified of future contracting opportunities, please sign up here.
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Check out the AIRA Calendar for upcoming events!
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Stay up to date on upcoming AIRA committees, board meetings, webinars, events, and more.
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It’s all about sleeping in, the Scottish way.
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American Immunization Registry Association
1717 Pennsylvania Avenue NW
Suite 1025
Washington, DC 20006
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© Copyright 2023, American Immunization Registry Association
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