Templates for (S)NLWG strengthening

Aligned with the (S)NLWG strengthening guidance and generic TORs, below templates provide adaptable materials for national and sub-national stakeholders to set-up and strengthen (S)NLWGs. They include conflict-of-interest declaration form, (S)NLWGs templates for scheduling meetings, (S)NLWGs meeting agenda template, (S)NLWGs meeting minutes template, and (S)NLWGs membership declaration form. 

• Templates in English 
• Templates in French
• Template in Spanish 
• Templates in Russian

Conflict-of-Interest Declaration Form 

The document outlines the Conflict-of-Interest Declaration Form as part of the NLWG under the Immunization Programme. It provides a framework for identifying and managing potential conflicts of interest among participants involved in NLWG meetings. The form is designed to ensure transparency and impartiality in decision-making processes. Key Components include Personal Information, Conflict of Interest Assessment, Financial and Professional Disclosure, and Relatives' Employment.

Participants are required to sign and date the form, affirming the accuracy and completeness of the information provided. They also commit to notifying NLWG of any subsequent changes.

National Logistics Working Group Meeting Template for calling meetings

The document is an adaptable template for calling meetings to address critical issues in the immunization supply chain. This template is designed to ensure effective communication and collaboration among stakeholders, contributing to the improvement of immunization logistics in the respective countries. Key components include venue, date, time, duration and purpose with specific requests for intended participants to review the agenda and minutes/recordings of the previous meeting, confirm their availability and participation by contacting the EPI secretariat via the provided official contact number, and to prepare ahead of the meeting.

National Logistics Working Group Meeting Agenda

The meeting agenda document provides a structured framework for NLWG meetings, discussions, decision-making, and planning to ensure the effective delivery of vaccines and related supplies. The agenda is designed for country-specific adaptation and emphasizes operational efficiency, resource management, and continuous improvement. Key aspects include statutory pieces such as stock management, data monitoring, CCE & infrastructure management, active projects & initiatives, prioritized iSC functions, and other business.

National Logistics Working Group Meeting Minutes

The document outlines the template for meeting minutes documentation for the NLWG. It provides a structured format for recording key aspects of meetings, ensuring consistency and clarity in documentation. The template is designed for country-specific adaptations and emphasizes critical areas of discussion and decision-making.

National Logistics Working Group Membership Declaration Form

The document outlines the membership declaration form for the NLWG, which is part of the Immunization Programme. It serves as a framework for individuals to pledge their expertise and support in advancing NLWG's objectives in a specific country. Key components include members’ information, areas of expertise, and organizational declaration.

English

French

Spanish

Russian